SESSION AGGREEMENT AND BOOKING FORM

AGREEMENT OVERVIEW: In the following conditions of contract FotoPlanet Photography shall mean FotoPlanet any photographer appointed by her to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by FotoPlanet Photography in writing.

COOPERATION: Unless otherwise noted, FotoPlanet, will be the exclusive photographer at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify FotoPlanet Photography and photographer in writing if they wish to have anything photographed in a particular way. FotoPlanet Photography or the photographer will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. FotoPlanet Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to FotoPlanet Photography or beyond the photographer control.

HOUSE RULES: clients agree and understand that FotoPlanet Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If client appears under the influence of alcohol or drugs during the shoot, FotoPlanet Photography has the right to cancel the shoot immediately due to public liability and health and safety concerns.

IMAGES and COPYRIGHTS: Photographs/images produced by FotoPlanet Photography are protected by Copyright and remain the property of FotoPlanet Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of FotoPlanet Photography. Clients will receive a high resolution digital disk/USB with printing rights. When publishing the photos on social media, FotoPlanet Photography must be credited as the photographer. The client must not benefit commercially from the reproduction of these photographs in any form. FotoPlanet Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every images that is chosen will be fully edited to FotoPlanet Photography’s high standard.

MODEL RELEASE. FotoPlanet Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release FotoPlanet Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to FotoPlanet Photography’s use of said images.

RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of 25% of the total cost of the package is due on receipt of booking form and invoice. The relevant balance for the session is due 4 weeks prior to the event. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.

Upgrade to album packages are payable at time of ordering. Prices agreed on booking are guaranteed for 6 months after the wedding and may then be subject to increase without notice.

Journeys which require more than 30 km of travel from Copenhagen will incur travel expenses at FotoPlanet Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.

CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents FotoPlanet Photography from photographing the event, FotoPlanet’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but FotoPlanet Photography will not be responsible for any further costs.  If the client should have to cancel a booking the following cancellation fees will become due immediately:

  1. The clients are entitled to a full refund of the 25% booking fee if they withdraw within 4 weeks of the date of the payment invoice.
  2. The booking fee of 25% of total cost will be forfeited on cancellations made after 7 days. Cancellations made within 1 month of the wedding incur the full cost of the photographic service booked.
  3. Where FotoPlanet Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
  4. In the event of postponement, then at the discretion of FotoPlanet Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
  5. It is essential to inform FotoPlanet Photography as soon as possible of any changes of venue, times, or contact details etc.

LIMIT OF LIABILITY: Claire Fleck Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Claire Fleck Photography’s control. The client agrees that Claire Fleck Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.

COMPLETION SCHEDULE: Images can be expected to be edited within 2-8 weeks after the photo shoot date dependant on the volume of photographs taken. USB delivery can be expected within this time frame, but may take longer. Albums and extras will be available anywhere from 2-8 weeks, after they are ordered. These items can be picked up from FotoPlanet Photography’s studio by appointment only (please email Claire Fleck Photography and ask for current address) or sent on request by recorded delivery.